RFID for equipment · AISP-GEDOC
RFID for equipment: each asset's documentation one scan away
We link every machine, tool or piece of safety equipment to its record on the document management platform. In the field, scanning the RFID or NFC tag shows the document status, certificates and expiry dates.
Illustration. Fields and statuses are defined with each client.
The problem
Why equipment documentation never reaches the field
The certificates exist, but they’re far from the people using the equipment. When an expiry date needs checking, the search begins.
Manual search on the platform
To confirm an inspection, someone has to look up the equipment in the system. In the field, that rarely happens in time.
Assets that move around
Mobile equipment moves between sites, projects and teams. The documentation doesn’t always follow.
Contractors' equipment
Assets from external companies enter the operation with documentation that is hard to check on the spot.
Labels that go out of date
When information is printed on the label, every new certificate means replacing it.
The AISP solution
The tag identifies. The platform informs.
The tag works purely as an identifier. Documentation stays on the platform and is updated without touching the equipment.
How it works
From diagnosis to the tag scanned in the field
We follow the AISP Methodology. The technology is chosen after understanding how the equipment is used.
Diagnosis
We identify the equipment, the document requirements and who needs to see what.
Technology choice
We choose RFID, NFC or another approach, depending on read range, environment and type of reader.
Data structure
We define each asset’s identification, associated documents, expiry dates and possible statuses.
Configuration and permissions
We configure the platform and what each profile sees after scanning the tag.
Tag pairing and testing
Each tag is linked to its equipment record and tested in real conditions of use.
Training and evolution
We train users and support the evolution: new assets, new requirements, new integrations.
What's included
Everything that links the equipment to its record
The service covers analysis, implementation, integration, administration and support. It doesn’t stop at delivering the tags.
The tag stays.
The status is always current.
Technology choice
RFID or NFC, based on the environment, read range and type of reading.
Asset document structure
Certificates, inspections, periodic checks, technical documentation and expiry dates.
Visible statuses
Up to date, expired, requirement missing, pending or under review.
Access profiles
The operator sees the status; HSE sees the documents; the administrator sees history and configuration.
Tag pairing and testing
Each tag linked to its equipment and validated in the field.
Administration and support
Ongoing record management, with technical support and free training for users.
Data protection
Scanning the tag doesn't open access to everything
Information remains on the platform, in the data centres where the technology partners run it. AISP does not host documents on its own systems and each user sees only what their role requires. AISP’s access to the information is personal data processing, carried out under the terms agreed with each client and the GDPR.
- ✓The tag only identifies the asset; it stores no documents
- ✓Visibility defined by profile and role
- ✓History of each piece of equipment's document status
- ✓AISP only accesses what its tasks require
Related services
A service connected to the whole operation
Identified equipment is one part of the operation. These solutions complete it.
Contractor pre-qualification
Validate the documentation of external companies and the assets they bring into the operation.
Identification logistics
Preparation and shipping of tags, cards and other identification materials.
Integrations and automation
Link equipment status to maintenance, BI and other systems.
Frequently asked questions
What people ask us about RFID for equipment
Can’t find the answer? Talk to us and we’ll show you the process applied to your operation.
RFID or NFC: which should I choose?
It depends on the context. Read range, environment, type of reader and the need for individual or bulk reading determine the choice.
When a certificate is renewed, does the tag need replacing?
No. The tag is only an identifier. Documentation is updated on the platform and the tag stays on the equipment.
Does the tag stop equipment with expired documentation from being used?
Not on its own. The tag identifies the asset and shows its status; a physical lockout requires additional integration, and decisions follow the organisation's internal rules.
Who can see the information after a scan?
Each user sees what their role requires. For example, the operator checks the current status and the HSE manager accesses the documents.
What equipment can be identified?
Work equipment, mobile equipment, safety equipment and contractors' equipment. Any physical asset that needs to be linked to its digital information.
Can it connect to other systems?
Yes, when the systems involved allow it. Integration with pre-qualification, maintenance or BI is assessed case by case.
Want to see your equipment documentation in the field?
Show us which equipment you manage and how you control it today. We’ll show you what it would look like with a tag on every asset.