Sector · Construction
HSE document management for construction: the whole subcontracting chain compliant before going on site
We validate companies, workers and equipment before they enter the site, down to the last tier of subcontracting. With requirements by project and a team that validates every day.
Credential issued only after compliance
Illustration. Companies, statuses and data are fictitious.
The problem
Why the site escapes document control
Many companies, many tiers and little time. Without a process, gaps only show up during site visits.
Long subcontracting chains
Second and third tier subcontractors come on site. Often nobody even knows who hired them.
Worker turnover
Teams come and go throughout the project. Every new arrival needs new documents and every expiry date has to be tracked.
Different requirements for each project
Each project, client and activity asks for different documents. The same companies send everything again.
Deadlines that squeeze compliance
With the project under pressure, incomplete documentation gets accepted. Hired equipment arrives without inspections.
The AISP solution
From paper in the site cabin to compliance before entry
The subcontracting chain becomes visible and every document is validated. Gaps are no longer found only during site visits.
How it works
How AISP works on your projects
From the AISP Methodology to day-to-day operation. A specialist team supports each project, including peak periods.
AISP Methodology
We start with a diagnosis of your projects, activities and subcontracting chains, following the phases of the AISP Methodology.
Requirements by project
We configure the documents required by project, activity and type of company.
Registering the chain
The hiring company registers each subcontractor on the platform. The relationship between companies becomes visible.
Document validation
The AISP team reviews each document and returns rejected ones with the reason, including at peak times.
Site entry
Once the documentation is compliant, the worker receives the digital induction and the credential.
Day-to-day operation
We track expiry dates, new projects and new requirements. If a document expires, the worker is removed from the gatehouse list.
What's included
AISP services for construction
Each service closes part of the journey between awarding the subcontract and entering the site.
Permits to work, inspections, audits, incidents and contractor management in one system. Works on the phone and offline, on site too.
Company and worker pre-qualification
Companies, workers and equipment validated against each project’s requirements, from start to finish.
Contractor management
Each subcontractor linked to whoever hired it, with the chain visible to the main contractor and safety coordination.
Digital safety inductions
Video welcome and quiz on the worker’s phone, in their language, before arriving on site.
PVC ID cards
Credentials printed at AISP’s head office, with no minimum quantities, sent to the contractor company.
Access control integration
Approval status is sent to the access control hardware, such as the site entry gates.
Technical support with free training
Remote, multilingual training for all users, including subcontractors.
Data protection
Safety coordination stays yours, with better information
The platform does not replace the site safety coordinator, whose role remains as defined by applicable law (in Portugal, Decree-Law no. 273/2003). It gives them up-to-date information, alerts and history, so they have more time for the field.
- ✓Documentation in the technology partners' data centres
- ✓AISP does not host documents on its own systems: it only accesses what is necessary
- ✓Reason recorded for every rejection
- ✓Validation history by company and by worker
Related services
A service connected to the whole operation
To learn more about the services behind document management on your projects.
Contractor pre-qualification
The document validation of companies, workers and equipment before going on site.
Glartek platform
Our most recent technology partnership, implemented and administered by AISP.
Frequently asked questions
What site and HSE managers ask
Can’t find the answer? Talk to us and we’ll show you the process applied to your operation.
Does the platform replace the safety coordinator?
No. The role stays with whoever holds it, as defined by applicable law (in Portugal, Decree-Law no. 273/2003). The platform gives them up-to-date information, alerts and history, and frees up time for the field.
How do we control second and third tier subcontractors?
Each subcontractor is linked to the company that hired it and receives the project's requirements. The main contractor and safety coordination see the whole chain.
Can we use the same platform across several projects?
Yes. Each company's documentation is uploaded once and reused, with each project's requirements applied on top. The client gets a consolidated view.
Does AISP validate subcontractors' documents?
Yes. We review documents against each project's requirements, communicate rejections with the reason and track expiry dates. The team scales to the workload.
Which documents are required?
Company, worker and equipment documents. The specific requirements depend on the project, the client and the planned activities.
What about hired equipment?
It is also validated before entry: declarations of conformity, inspection reports, for example for cranes, insurance and inspections.
Want to see the whole subcontracting chain before going on site?
Show us how you control your subcontractors’ documentation today. We’ll show you what the process would look like with AISP, from registration to credential.