HSE platform implementation
HSE platform implementation with the AISP Methodology
We analyse the process, configure the technology, prepare the teams and support the operation. The work doesn’t end at go-live.
Illustration. The plan is defined with each client.
The problem
Why so many implementations stall halfway
The problem is rarely the technology. It’s the gap between what the platform allows and how the operation actually works.
Configured for the demo
The platform reflects the supplier’s model, not the organisation’s real processes.
Old data migrated as it is
Disorganised information moves into the new system and contaminates it from day one.
Everything digitised at once
Too many processes at the same time. Users can’t keep up and go back to email and spreadsheets.
Alone after go-live
The project closes when real use begins, precisely when adjustments are needed.
The AISP solution
Technology provides features. The AISP methodology turns them into results.
The AISP Methodology was refined over more than 20 years of document management. It connects process, technology and operation.
How it works
From diagnosis to continuous evolution
Six key moments in the project. The AISP Methodology breaks them down into 8 phases, applied to every implementation.
Operational diagnosis
We understand how the organisation works and choose the priority processes.
Functional design
We structure requirements, profiles, workflows and statuses before configuring.
Configuration and data
We configure the platform and prepare only the information that should be migrated.
Integrations and testing
We connect to other systems and test profiles, permissions, workflows and notifications. With a pilot, whenever appropriate.
Training and go-live
We train each profile and closely support the move into production.
After go-live
We adjust, simplify and add new processes as real use demands.
What's included
What an AISP implementation includes
A phased implementation: it starts with a limited set of processes and grows with the organisation’s priorities.
It's when real use begins.
Diagnosis and priorities
HSE processes to digitise first, such as inspections, incidents or contractors.
Functional design
Requirements, profiles, forms, workflows and statuses documented.
Configuration
Platform configured to the process, favouring configurable and no-code technologies.
Data preparation
Cleaning, standardising, classifying and migrating useful information.
Role-based training
Administrators, HSE managers, supervisors, teams and contractors.
Ongoing administration
Users, configuration, support and evolution after go-live.
Data protection
The platform changes. The data stays protected.
Data stays in the data centres where the technology partners run the platforms. AISP does not host documents on its own systems: it only accesses what each task requires. That access is personal data processing, carried out under the terms agreed with each client and the GDPR.
- ✓Profiles and permissions tested before going into production
- ✓Migration limited to the information needed
- ✓Administration from Portugal, at the AISP centre in Ílhavo
- ✓Implementation anywhere in the world
Related services
A service connected to the whole operation
Implementation is the beginning. These services make sure the platform keeps working.
Glartek implementation
AISP’s most recent technology partnership, for digitising HSE processes.
Administration and specialist support
Users, requirements, workflows and platform evolution, day to day.
Frequently asked questions
Questions about implementation
Can’t find the answer? Talk to us and we’ll show you the process applied to your operation.
Does implementation end at go-live?
No. The period after go-live is part of the project. That's when adjustments, additional training and automation opportunities come up.
Do we have to digitise every process at once?
No. We recommend starting with priority processes and expanding in phases.
Do we have to migrate all the old information?
No. We analyse what is worth migrating and clean, standardise and validate it before import.
Can we administer the platform internally?
Yes. You can take over administration or keep AISP's support. The choice depends on the level of autonomy you want.
Which platforms do you implement?
Configurable digital document management and HSE platforms. Glartek is AISP's most recent technology partnership.
Do users receive training?
Yes. In addition to role-based training, technical support includes free training for all users of the platforms we implement.
Planning to implement an HSE platform?
Show us your current processes. We’ll define with you an implementation approach that continues after go-live.