Sector · Renewable energy
HSE document management for renewable energy: only compliant people get on site
We validate companies, technicians and equipment before they reach a wind, solar or hydro plant. During construction, in operation and in every maintenance campaign.
Illustration. Plants, statuses and data are fictitious.
The problem
What makes renewable plants different
Remote sites, peaks of work and teams from several countries. Document management has to arrive before the technicians do.
Remote plants, no HSE on site
Plants are scattered and rarely have a permanent HSE team. Checks end up being left until arrival.
Concentrated campaigns
Dozens of technicians mobilised in a few days. Documents all arrive at once and validation can’t keep up.
International subcontractors
Documents in several languages and formats, from companies in several countries. Checking each one takes time and expertise.
Short validity periods
Working at height and rescue training expire frequently. A technician can stop being compliant halfway through the campaign.
The AISP solution
From loose documents to a ready access list
Control no longer depends on someone’s memory. It becomes part of the process, plant by plant.
How it works
How AISP works on your plants
From the AISP Methodology to day-to-day operation. A specialist team supports each campaign, from inviting the contractor to the access list.
AISP Methodology
We start with a diagnosis of your plants, tasks and contractors, following the phases of the AISP Methodology.
Requirements by plant
We configure the documents required from companies, technicians and equipment, by plant and by task.
Contractor invitation
Before mobilisation, each company gets access with the rules already defined for that plant.
Reading and validation
AI reads dates and issuing bodies. The AISP team approves or rejects each document and records the reason.
Preparing for arrival
Digital inductions on the phone and ID cards ready before technicians reach the plant.
Day-to-day operation
We track expiry dates, outstanding items and new campaigns. The plant manager sees each technician’s status on a dashboard.
What's included
AISP services for renewable energy
Each service solves part of the journey between inviting the contractor and arriving at the plant.
Permits to work, inspections, audits, incidents and contractor management in one system. Works on the phone and offline, even at the most isolated plant.
Contractor pre-qualification
Companies, technicians and equipment validated against each plant’s rules, before mobilisation.
Digital safety inductions
Link by email, SMS or WhatsApp, with video and quiz in the technician’s language, before arriving at the plant.
PVC ID cards
Printed at AISP’s head office, with no minimum quantities, and sent to the contractor company.
Uniform and PPE kits
One box per technician, with the uniform defined by the client, delivered in 24/48 h to any country.
Access control integration
Approval status is sent to the access control hardware, such as entry gates.
Technical support with free training
Remote, multilingual training for all users, including contractors from other countries.
Data protection
Technicians' data stays where it belongs
Documentation remains on the digital platforms, hosted in the technology partners’ data centres. AISP does not host documents on its own systems: it only accesses what is needed for validation. That access is personal data processing, carried out under the terms agreed with each client and the GDPR.
- ✓AISP does not host contractor documentation on its own systems
- ✓Access only to the information validation requires
- ✓Reason recorded for every rejection
- ✓Each technician's status visible on a dashboard, by plant
Related services
A service connected to the whole operation
To learn more about the services behind document management on your plants.
Contractor pre-qualification
The document validation of companies, technicians and equipment that opens the plant gate.
Digital safety inductions
Induction completed on the phone, in the technician’s language, before mobilisation.
Glartek platform
Our most recent technology partnership, implemented and administered by AISP.
Frequently asked questions
What operations and HSE directors ask
Can’t find the answer? Talk to us and we’ll show you the process applied to your operation.
How do you manage foreign subcontractors?
Each subcontractor uploads documents in the original language. AI extracts dates and issuing bodies, and the AISP team confirms whether they meet the plant's requirements before mobilisation.
Can we have different requirements for each plant?
Yes. Requirements can vary by plant, technology, task or client, and are configured without code. The same company can be compliant at one plant and pending at another.
Can AISP take over document validation?
Yes. We validate daily, follow up outstanding items and communicate rejections with the reason. The service can cover the whole process or support your internal team during the busiest campaigns.
Does it work at plants with no permanent HSE team?
Yes. The access decision is prepared before arrival, with access lists, credentials and digital inductions. The manager can check the compliance status of any plant remotely.
What happens if training expires during the campaign?
The system raises an alert and the technician is removed from the access list until the situation is resolved. Nobody has to remember the dates.
Do contractors from other countries get training on the platform?
Yes. Training is remote, multilingual and free for all users of the platforms AISP implements.
Have a maintenance campaign coming up?
Show us how you prepare contractor access to your plants today. We’ll show you what the process would look like with AISP, from invitation to access list.