Contractor pre-qualification
Pre-qualification of companies and contractors, before work begins
We confirm whether each contractor meets the legal, documentary, technical, HSE and internal requirements your organisation defines. We validate the content of each document, not just whether the file exists.
Illustration. Statuses and requirements are defined with each client.
The problem
Why pre-qualification holds up the operation
There is no universal list of requirements. Each activity, risk and project asks for different things.
Files that prove nothing
A submitted document is not a valid document. Without reviewing the content, compliance is only apparent.
Expiry dates that lapse silently
Insurance, certifications and documents expire. The company keeps working as if it were still approved.
The same requirements for everyone
Asking an administrative supplier and a construction company for the same things creates delays and useless documents.
Contractors who don't know what's missing
Rejections without explanation lead to resubmissions, phone calls and teams waiting at the gate.
The AISP solution
Clear requirements. Rigorous review. Compliance kept under watch.
We structure the process with your organisation and, if you wish, we also handle the document review.
How it works
From contractor registration to ongoing pre-qualification
A structured workflow, configured on your organisation’s digital platform. Rules and criteria are always defined by the client.
Registration and classification
The company registers and is linked to activities, categories, projects or risk levels.
Assignment of requirements
The platform shows the applicable documents, according to the configured rules.
Document submission
The contractor sends the documents through the channel defined by the organisation.
Review
The responsible team validates the content and sets the status of each requirement.
Resolution
If anything is outstanding, the contractor knows what to update, replace or clarify.
Approval and monitoring
Once the requirements are met, the company is approved. Expiry dates and new requirements continue to be monitored.
What's included
Everything pre-qualification needs to be reliable
From defining the requirements to the indicators that show who can work today.
It has to be right.
And it has to stay valid.
Requirements definition
By activity, risk, project, location and type of contract.
Platform configuration
Requirements, rules and statuses configured on the client’s platform.
Document review
Content validation for companies, workers and equipment.
Expiry control
Expired or soon to expire documents identified in time.
Support with resolution
Contractors know what is missing and why.
Indicators
Registered contractors, approved companies, pending items and expired documents.
Data protection
Contractor documents stay on the platform
Documents remain in the data centres where the technology partners run the platforms. AISP does not host documents on its own systems: it only accesses what is needed to validate each requirement. That access is personal data processing, carried out under the terms agreed with each client and the GDPR.
- ✓Documents hosted on the client's digital platform
- ✓Access limited to what the review strictly requires
- ✓Pre-qualification criteria defined by the organisation, not by the technology
- ✓Platform administration from Portugal, at the AISP centre in Ílhavo
Related services
A service connected to the whole operation
Pre-qualification is the starting point. These services take the result all the way to the ground.
Digital safety inductions
Induction completed on the phone, before arriving at the worksite.
Integrations and automation
The pre-qualification status is already sent to access control systems, such as entry gates.
Frequently asked questions
Questions about contractor pre-qualification
Can’t find the answer? Talk to us and we’ll show you the process applied to your operation.
Who defines the pre-qualification requirements?
Your organisation. AISP helps structure them by activity, risk and project, but the criteria always belong to the client.
Does approving the company approve its workers?
No. Company, workers, equipment and project each have their own requirements and statuses.
Is pre-qualification permanent?
No. Insurance, certifications and documents expire and requirements can change. That's why we monitor expiry dates and carry out reassessments.
Can AISP carry out the document review for us?
Yes. You can keep only the process implementation, add platform administration or hand us the review and document control.
Do contractors get support?
Yes. The AISP team supports contractors with submitting and correcting documents, on +351 234 040 475, on working days, from 09:00 to 13:00 and 14:00 to 18:00 (Lisbon time).
Does AISP store contractor documents?
No. Documents stay on the digital platform. We only access what is needed to validate each requirement.
Want to know who is actually fit to work?
Show us how you pre-qualify your contractors today. We’ll show you what the process would look like with clear requirements and AISP review.