Sector · Industry
HSE document management for industry: only those who meet the requirements get into the plant
We validate the documentation of contractors, workers and equipment before any work on the industrial site. We control expiry dates and link document status to permits to work and access, with a history ready for audits.
Audit-ready history
AISP
Illustration. Requirements are defined by area and task with each client.
The problem
Where documentation fails in a plant
Risk is concentrated when many external companies come in over a short period. Shutdowns, critical equipment and chemicals don’t wait for paperwork.
Shutdowns with short windows
During a maintenance shutdown, many companies arrive within a few days. Slow validation delays the start of work.
Equipment coming in and out
Contractors’ equipment changes constantly. Declarations of conformity, periodic inspections and calibrations go unchecked.
Chemicals without data sheets
The contractor brings chemicals onto the site. Safety data sheets are missing or out of date.
Scattered evidence
Work in confined spaces, hot work or electrical work requires proof of compliance. At audit time, documents are gathered at the last minute.
The AISP solution
The same plant. Contractors validated before they come in.
We define requirements by area and task, validate the documentation and link the result to the work and to access.
How it works
From methodology to the plant's day-to-day operation
We apply the AISP Methodology to the reality of each site. The platform is configured for your operation, not the other way round.
Diagnosis with the AISP Methodology
We map areas, tasks and moments of risk: shutdowns, critical equipment and work with chemicals.
Requirements by level
We define what is required of the company, the worker and the equipment, by area and by task.
Implementation and configuration
We configure the digital platform with the requirements, the validation workflows and the profiles of each party.
Preparation with the companies
Companies receive the requirements in advance and upload their documentation. We follow up outstanding items by company.
Validation and approval
Our team approves or rejects each document and communicates the reason for rejection. During shutdowns, we reinforce validation.
Day-to-day operation
The gatehouse admits only compliant workers and permits to work check the document status. We control expiry dates.
What's included
The AISP services your plant needs
We choose with each client the services that address the site’s critical moments. All linked to the same document status.
It brings together permits to work, inspections, audits, incidents and contractor management, on the phone and even offline.
Contractor pre-qualification
Companies, workers and equipment validated before working on the site.
Validation during shutdowns
Our team validates documents and scales to the peaks of each shutdown.
Digital safety inductions
Induction and quiz on the worker’s phone, in their language, before entering the plant.
PVC ID cards
Printed at AISP’s head office and sent to the contractor company of each approved worker.
Access control integration
Approval status reaches the site’s entry gates.
Technical support with free training
For all platform users, including contractor companies.
Data protection
Contractor documentation stays on the client's platform
Information remains on the digital platforms the client subscribes to, in the data centres where the technology partners run them. AISP does not host documents on its own systems: it only accesses what is needed for validation. That access is personal data processing, carried out under the terms agreed with each client and the GDPR.
- ✓No copies of documents outside the platform
- ✓Access limited to what each validation requires
- ✓Rejections communicated with the reason
- ✓Full history for internal and external audits
Related services
A service connected to the whole operation
In industry, documentation is only the beginning. These services complete the control of every job.
Contractor pre-qualification
The document validation of companies, workers and equipment.
Digital safety inductions
Induction completed on the phone before the worker arrives at the plant.
Glartek platform
Our most recent technology partnership for permits to work, inspections and audits.
Frequently asked questions
What operations and HSE directors ask
Can’t find the answer? Talk to us and we’ll show you the process applied to your operation.
What is HSE document management in industry?
It is the control of the documentation of contractors, workers and equipment working on an industrial site. It includes requirements by area and task, validation, expiry control and the link to permits to work and access.
How do we prepare documentation for a maintenance shutdown?
We define the requirements for each task and send them to companies weeks in advance. We follow up outstanding items by company and, at start-up, the gatehouse admits only compliant workers.
Does the platform control safety data sheets?
Yes. Each contractor lists the chemicals it will use and uploads the corresponding data sheets, which the validation team checks. The information is linked to the company and the job.
How does it help with audits?
The platform records who submitted each document, who validated it, when and with what result. Indicators show compliance by contractor and by period.
Can AISP take over validation during shutdowns?
Yes. Our team validates against the defined requirements and communicates rejections with the reason. The service scales to the volume, without having to reinforce the internal team.
Does AISP keep our contractors' documents?
No. Documents stay on the digital platform the client subscribes to. We only access what each validation requires.
Have a maintenance shutdown coming up?
Show us how you validate your contractors today. We’ll show you what the process would look like with AISP, from requirements to the gatehouse.