Digitising an old process does not mean transforming it
Digitising an old process does not transform it. Find out how to simplify and integrate processes in an HSE implementation.
GEDOC
14/10/2026
Knowledge · Document validation
Document validation for contractors and workers
Document validation means confirming that each document is authentic, legible, in date and suited to the requirement it meets. Receiving the file is not enough: it has to prove what the organisation requires.
In brief
What to check in each document
An insurance policy that is still in date may not cover the actual activity. Validation requires clear criteria and knowledge of the context.
01
Type and requirement
The document matches the requirement set for the company, the worker or the activity.
02
Issuer, holder and dates
The issuing body, the holder, the issue date and the expiry date match what is required.
03
Scope
Covered activities, sums insured or type of training suited to the actual role.
04
Integrity and consistency
A legible file, with no signs of tampering and consistent with the other documents from the same company or worker.
Knowledge
Articles on document validation
Criteria, evidence and the role of AI in HSE document review.
From document to requirement: How AI and OCR are changing HSE document analysis
Find out how AI and OCR identify, extract and structure information from documents to support the analysis of HSE requirements.
GEDOC
02/10/2026
A worker can be compliant on one project and non-compliant on another
Find out why a worker who is compliant on one project may not be on another, depending on the client, location, activity or risk.
GEDOC
21/09/2026
Permit-to-Work and document management: Authorisation starts before the permit
Find out why work authorisation starts before the Permit-to-Work, with contractor approval, competences and valid documents.
GEDOC
18/09/2026
From document compliance to authorisation to work
Find out why valid documents are not enough and how HSE document management links requirements to authorisation to work.
GEDOC
14/09/2026
From document management to information management: What is changing?
Document management is evolving into information management: less focus on the archive and more ability to extract, structure and use data.
GEDOC
04/09/2026
Why digitising documents is no longer enough
Digitising documents alone does not create document control. Find out why documents need context, metadata, deadlines and validation criteria.
GEDOC
31/08/2026
Supplier and subcontractor document management
Find out how to structure document control for suppliers and subcontractors to avoid non-compliance risks and loss of traceability.
GEDOC
13/07/2026
Document automation in occupational health and safety
Find out how document automation in health and safety turns reactive compliance into continuous prevention.
GEDOC
17/06/2026
How AISP helps
Specialist teams validating on your behalf
AISP validates company and worker documentation against the requirements you set, with AI support for reading and classification. In ambiguous cases, a person always makes the decision.
Frequently asked questions
Frequently asked questions
How should you communicate a rejection?
With a clearly explained reason, so that the contractor can correct it first time.
What record should you keep of each validation?
Who validated it, when and against which criterion. Audits require that evidence.
Can artificial intelligence validate on its own?
AI helps to read dates and classify documents. However, in ambiguous cases the final decision rests with a person.
Who validates your contractors' documentation today?
Show us your requirements. We will show you how AISP validates them, with clear criteria and audit-ready evidence.