Knowledge · Document compliance
Document compliance exists when a company, a worker or a piece of equipment has all the documents required for an activity, valid and verified. It is not a one-off moment: it is a status that changes and therefore needs continuous monitoring.
In brief
Insurance policies, medical fitness certificates and requirements change over time and from project to project. The document status must keep up with these changes.
For each company, worker or piece of equipment, it is clear exactly what to submit and where.
Each document goes through validation against defined criteria, and the platform records who validated it.
Missing, submitted but not yet validated, and valid. Procurement, HSE and the gatehouse know what is missing and who needs to act.
Audits ask for evidence, not just the current status. The history also shows what was valid on each date.
Knowledge
Authorisation to work, project-specific requirements, supplier documents and document automation.
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How AISP helps
AISP configures the platforms and provides document validation teams. In addition, it links the document status to contractor approval and access control, with evidence ready for audits.
Frequently asked questions
Nobody has checked a submitted document yet. It only becomes valid after validation against defined criteria, with a record of who validated it.
Among others, Law no. 102/2009 (Lei n.º 102/2009) on occupational health and safety, and Decree-Law no. 273/2003 (Decreto-Lei n.º 273/2003) for construction sites. The ACT, Portugal's Authority for Working Conditions, provides official information on both.
With the complete history of each document: when the contractor submitted it, who validated it and until when it was valid. The current status alone is not enough.
Show us how you check your contractors’ documentation today. We will show you how to keep each contractor’s status up to date and backed by evidence.
