Digitising an old process does not mean transforming it
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Knowledge · Document compliance
Document compliance: Proof that every requirement is in place before work starts
Document compliance exists when a company, a worker or a piece of equipment has all the documents required for an activity, valid and verified. It is not a one-off moment: it is a status that changes and therefore needs continuous monitoring.
In brief
Document compliance best practices
Insurance policies, medical fitness certificates and requirements change over time and from project to project. The document status must keep up with these changes.
01
Requirements by entity, activity and site
For each company, worker or piece of equipment, it is clear exactly what to submit and where.
02
Validation with objective criteria
Each document goes through validation against defined criteria, and the platform records who validated it.
03
Three clear statuses
Missing, submitted but not yet validated, and valid. Procurement, HSE and the gatehouse know what is missing and who needs to act.
04
Complete history
Audits ask for evidence, not just the current status. The history also shows what was valid on each date.
Knowledge
Articles on document compliance
Authorisation to work, project-specific requirements, supplier documents and document automation.
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Supplier and subcontractor document management
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Document automation in occupational health and safety
Find out how document automation in health and safety turns reactive compliance into continuous prevention.
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How AISP helps
Document compliance, monitored every day
AISP configures the platforms and provides document validation teams. In addition, it links the document status to contractor approval and access control, with evidence ready for audits.
Frequently asked questions
Frequently asked questions
What is the difference between a submitted document and a valid document?
Nobody has checked a submitted document yet. It only becomes valid after validation against defined criteria, with a record of who validated it.
Which legislation underpins the requirements in Portugal?
Among others, Law no. 102/2009 (Lei n.º 102/2009) on occupational health and safety, and Decree-Law no. 273/2003 (Decreto-Lei n.º 273/2003) for construction sites. The ACT, Portugal's Authority for Working Conditions, provides official information on both.
How do you prove compliance in an audit?
With the complete history of each document: when the contractor submitted it, who validated it and until when it was valid. The current status alone is not enough.
Do you know exactly who is compliant today?
Show us how you check your contractors’ documentation today. We will show you how to keep each contractor’s status up to date and backed by evidence.