Digitalising safety and environmental processes has become essential for companies that operate in demanding sectors with large teams of subcontractors. Today, ensuring that every professional arrives at the workplace properly trained, aware of the risks and aligned with safety practices is a critical challenge. Traditionally, subcontractor safety inductions depended on the physical presence of safety technicians and the manual management of documents, lists and certifications.
With GEDOC SafetyGo, AISP-GEDOC offers a modern, efficient and scalable solution that transforms the way safety inductions are delivered. This service provides digital inductions, available at any time and on any device, and ensures that all workers receive the mandatory training before accessing the workplace.
What is GEDOC SafetyGo?
GEDOC SafetyGo is an innovative service that provides digital safety and environmental inductions designed specifically for subcontractors. Through explanatory videos and interactive quizzes, the solution ensures that every professional understands the essential rules before starting work in the field.
Furthermore, by removing the need for a specialist to be present on site to deliver this training, SafetyGo reduces costs, speeds up processes and gives companies a highly effective way to ensure compliance.
1. Why are digital inductions for subcontractors essential?
Traditional induction models, which are face-to-face, bureaucratic and dependent on schedules, can no longer keep pace with today’s operations. Therefore, companies that receive dozens or hundreds of subcontractors need a process that is:
Consistent
Scalable
Traceable
Accessible 24/7
GEDOC SafetyGo meets these needs, because it allows any professional to complete the induction in a simple, autonomous and fully digital way.
2. How GEDOC SafetyGo works
AISP-GEDOC developed the solution with a focus on ease of use, both for the teams that manage training and for workers in the field.
Creation of tailored content: AISP-GEDOC develops the videos, quizzes and training materials based on the client’s needs and the specific features of the sector. As a result, the content reflects real risks, internal procedures and applicable standards.
Online availability: Workers receive a secure link that allows them to access the induction from any device, without travelling and without complex credentials.
Knowledge validation: After watching the content, the worker answers an interactive quiz. The system only passes participants who reach the defined minimum score.
Completion record: The system generates automatic, up-to-date reports, allowing companies to track participation, pass rates, completion times and refresher needs.
Continuous monitoring: The platform makes it possible to update content, review metrics and monitor the status of inductions, ensuring full control and compliance.
3. SafetyGo models
AISP-GEDOC offers different digital induction models, adaptable to:
Industrial companies
Construction and public works
Logistics and transport
Energy and utilities
Services and maintenance
Each model can be customised with videos, animations, voice-over, practical examples and quizzes suited to the business sector.
4. Benefits of GEDOC SafetyGo for subcontractor safety inductions
Lower operating costs: There is no longer any need to mobilise safety technicians for repetitive training sessions, because the process runs automatically and fully digitally.
Total flexibility: Workers can complete the induction wherever and whenever they wish, which gives them more autonomy and avoids delays in accessing the site.
Guaranteed compliance: All workers go through a structured, validated process, which ensures compliance with safety and environmental rules.
Efficient subcontractor onboarding: It speeds up access to the workplace, avoiding downtime and simplifying administrative processes.
Complete traceability: All records are centralised and accessible, which allows faster audits and clear management of subcontractor training.
5. Who is it for?
GEDOC SafetyGo is ideal for:
Companies that receive subcontractors at their workplaces
Organisations with high compliance requirements
Companies that want to digitalise processes and reduce bureaucracy
HSE teams looking for a scalable, modern solution
What a good safety induction should include
Subcontractor safety inductions should prepare each worker for the specific risks of the place where they will work. For this reason, the content cannot be generic. First, it should present the general rules of the workplace, such as access, circulation, mandatory personal protective equipment and prohibitions. Next, it should explain the specific risks of the planned activities.
A complete induction usually includes:
- an introduction to the site, its access points and restricted areas;
- the main risks and the associated preventive measures;
- mandatory personal protective equipment (PPE);
- emergency procedures, assembly points and contacts;
- permit-to-work rules for higher-risk tasks;
- waste management and environmental rules;
- how to report incidents, near misses and dangerous situations.
In addition, the induction should end with a simple assessment to confirm that the message has been understood. This way, the induction record becomes real evidence of training and not just a signature on a list.
Practical example: Starting a maintenance shutdown
Consider an industrial plant preparing an annual maintenance shutdown with around 250 subcontracted workers. Under the traditional model, the safety team ran several face-to-face sessions a day during the first week. As a result, many workers waited hours for their session and the start of work was delayed.
With digital inductions, the process changes. Two weeks before the shutdown, each subcontractor receives access to the induction and shares it with its workers. They complete the videos and the quiz before arriving on site. Then, at the entrance, the safety team simply confirms the induction status and gives a short briefing on the day’s risks.
In practice, the company reduces queues at the entrance, frees safety technicians for field supervision and keeps a complete record of who was trained and when.
Checklist for subcontractor safety inductions
- Does the content reflect the real risks of the site and activities?
- Is the induction available in the workers’ languages?
- Is there a final assessment with a defined minimum score?
- Are records linked to the worker and the subcontractor?
- Have the induction validity period and refresher date been defined?
- Does site access depend on completing the induction?
- Is the content reviewed after incidents or changes on site?
Common mistakes in safety inductions
The most frequent mistake is using the same induction for all sites and activities. However, a worker carrying out work at height needs different information from someone cleaning offices. It is therefore useful to combine a general module with specific modules for each type of risk.
Another common mistake is not translating the content. Many construction sites and industrial facilities have workers of several nationalities. When the induction is not in a language they understand, the training loses its effectiveness. It is also a mistake to replace human contact entirely. The digital induction prepares the worker, but the on-site welcome remains important.
How to integrate inductions into the site access process
To have a real impact, subcontractor safety inductions should be linked to access control. In other words, no worker should enter the site without a completed, valid induction. The gatehouse or safety team then only needs to check the worker’s status in the system.
Furthermore, the induction should be part of the contractor approval process. In this way, the subcontractor is only cleared when the mandatory documents are valid and the workers are trained. Similarly, expiry alerts make it possible to plan refresher training in advance.
Finally, quiz results should be analysed regularly. For example, when many workers get the same question wrong, this shows that the content needs to be improved. Consequently, the induction becomes clearer with each review.
Frequently asked questions
Does the digital induction replace face-to-face training?
Not entirely. The digital induction conveys the general rules and the main risks. However, it should be complemented by an on-site welcome and daily briefings on the specific work.
How often should the induction be repeated?
It depends on the client’s rules and the type of facility. In many cases, the induction is valid for one year. It should also be repeated whenever there are significant changes to the site or procedures.
Can subcontractor induction records be used in audits?
Yes. Digital records show who completed the induction, on what date and with what result. They therefore provide objective evidence that the obligation to inform and train workers has been met.
Conclusion: Safer inductions for subcontractors
GEDOC SafetyGo represents a significant step forward in how companies manage subcontractor inductions. By providing a digital, accessible and validated experience, the solution increases efficiency, reduces costs and substantially raises the level of safety at workplaces.
In short, with this tool, organisations ensure that every professional arrives at the workplace informed, prepared and compliant. This strengthens the safety culture, protects people and supports more sustainable and efficient operations.
Read also: GEDOC SafetyGo: Digital and effective safety induction and Digitalising site safety inductions.
For more information on occupational safety and health, see the Portuguese Authority for Working Conditions (ACT).