Knowledge · Document requirements

Document requirements management: Clear rules for companies, workers and equipment

Document requirements management means defining which documents each company, worker or piece of equipment must submit, under what conditions and with what validity. As a result, legal, contractual and internal obligations become clear requirements, applied in the same way to everyone.

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In brief

How to structure document requirements

Well-defined requirements prevent different requests from each manager, contradictory instructions to contractors and validation based on personal criteria.

01

Identify the source

Each requirement comes from a source: legislation, a contract, an internal standard or a client demand. Knowing the source makes review easier.

02

Link it to the right entity

Requirements apply to companies, workers, equipment or vehicles. Each entity has its own list.

03

Define when they apply

By activity, site, project, country and risk level. For example, someone working at height on a wind farm needs training that ground-level maintenance does not require.

04

Acceptance criteria and validity

Objective criteria make validation consistent. Regular review also keeps the requirements in line with the law and contracts.

Knowledge

Articles on document requirements management

Project-specific requirements, contractor approval and document compliance in different contexts.

How AISP helps

Requirements mapped, configured and applied on the platform

AISP maps your document requirements and configures them on the document management platforms. It then links them to expiry date management and contractor approval, so that each change reaches the people it applies to.

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Frequently asked questions

Frequently asked questions

Should requirements be the same for all contractors?

No. They should follow a common logic but vary by activity, site, project, country and risk level. The platform then applies to each company and worker only what concerns them.

How do you manage legal or contractual changes?

With regular reviews and a flexible configuration. When a requirement changes, the platform starts requiring it only from the entities it applies to.

Who should define the requirements in the organisation?

The departments they come from: HSE, procurement, legal and operations. AISP helps bring them together in a single map and configure them on the platform.

Do your contractors always receive the same requests?

Show us how you define your document requirements today. We will show you how to organise them and apply them consistently on one platform.

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